Coach Registration FAQs
How does the registration process work – without getting into all the details?
1. Register your team(s) and make payment(s).
2. Invite players from your Dashboard for each team separately - these are your waivers.
3. After invites are all accepted - submit each team's complete roster separately.
That's all there is!
Which Division should I register my team?
We are striving for an equal level of competition while providing for a safe and fair environment for the players to compete in all age groups. We encourage all teams to push themselves to play against the highest level of competition possible - without jeopardizing the safety or experience of their players.
Here are some suggestions:
For most teams, refer to playing level in your spring league or prior tournaments to determine the most appropriate divisions for our tournaments. You may also call or email us directly and we can provide you with personalized guidance to help you through the process. We will try to accommodate any special scheduling requests possible, but please note that we will not cater schedules specifically to certain teams that might create any sort of competitive advantage or at the expense of other another team. The bottom line is that we want the players to have a fun, safe, and competitive experience. It's not always going to be perfect, but we will do our best to make this happen.
I want to pay by check - how do I do that?
If you plan to pay by check, please give our office a call at (410) 252-5642 or send us an email at email@example.com so we can set that up for you.
We will hold your registration for seven (7) calendar days while we wait to receive your check. If we do not receive your deposit check within those 7 days, you will risk losing your spot to another team that completes their payment ahead of you. Checks (aside from Brine Lax Splash*) should be made payable to 'Aloha Tournaments' and ALL should be mailed to:
P.O. Box 485
Timonium, MD 21094
*For Brine Lax Splash, please make checks out to 'CMRC'*
Please note all deposits must be made prior to an Early Bird Special expiration date. After the Early Bird expires, all teams without deposits paid will automatically be increased to full price.
I have another coach or team administrator that handles waivers and rosters - can I assign that role to them?
Yes! You can assign another person as an Administrator for your team.
To invite an individual Coach or Admin for your team, you can send them a STAFF INVITE link. Once they accept their invite, they can invite your team's parents to register and complete the player waiver process. All you need to do is complete the following steps:
1. Log into your Aloha Tournaments registration dashboard here.
2. Under 'My Staff Assignments' select the team that you would like to add a staff person to and click the 'INVITE STAFF' button.
3. Enter the email address of the head coach/team parent/ or whomever will be responsible for inviting the players to register for their team.
4. Repeat the previous steps for each team and event that you would like to add an additional staff member.
If you have registered multiple teams for the same event or multiple events, you will need to repeat this process for each team.
What are the Step-by-Step Instructions for Coaches or Administrators to complete the registration process?
1. Invite your players/parents to join your team.
a) You have now registered as a coach for your team. For your team to be eligible to participate in this tournament, you must invite all your players/parents to join the roster and complete their online waivers.
b) To do this, please visit your Aloha Dashboard and under 'My Staff Assignments' click the 'INVITE PLAYERS' button for your team(s). (Be sure not to click 'INVITE STAFF')
c) To invite all the players at once, you can copy and paste an entire column of emails from a spreadsheet, but only submit one email per child. Otherwise, both parents will try to register the same child and it will mess up your roster.
d) If you have twins on your roster, you will need to re-send an invitation to the same parent again after they have registered their first child.
e) You can log back into your dashboard and keep track of how many parents have registered and also re-send the invitations if need be.
2. Submit your team roster.
From your dashboard click on your team’s name. On the left column click on ROSTER. You will see the following message;
WARNING: PLEASE READ BEFORE SUBMITTING YOUR ROSTER
You may only submit this team’s roster once. Before you submit this roster, you must verify that all players have been sent and have accepted their invitation to join this team for this particular event.
If additional players accept invitations, or are otherwise added to this team after your roster has been submitted, your team may be subject to disqualification for this event.
If you have any questions or want to verify that your roster is complete before submitting, please call our office at 410-252-5642 (Mon-Fri 9am-5pm) or email us at firstname.lastname@example.org
You can only submit your roster after ALL your players have completed their waivers. You check pending invites by using the drop down box below message and choosing pending invites.
Once players begin to accept invites you will see the message change to:
The following fields must be filled out before roster can be submitted:
• Jersey Number
Submitting Your Final Roster:
- Log into your account and go to your dashboard. Click on the team name and in the left column click ROSTER. Be sure to remove all unnecessary pending invites. For example, second parent, player not attending, etc.
- Each player will have a red incomplete button asking for jersey number. Click on EDIT under the players name and enter jersey number.
- Once you have entered all your players jersey numbers, hit the SUBMIT ROSTER button at the top of the page.
- If you need to make any changes to your roster after submitting, please contact us at (410) 252-5642 or email us at email@example.com
I am trying to invite my players, but it won't let me.
If you have an outstanding balance on your account, it will not allow you to invite players. Please contact us if this is an error. If not, please make your required payment and then you will have access to invite your players.
Is there a waiver link or hard copy that I can send to my parents?
There is not a specific link - when you invite your players to join your team, the waiver is included in the invite for parents to complete. We have switched to a 100% online registration and no longer offer a paper waiver option.
How do I pay my outstanding balance?
You can log into your account and pay your invoice through your dashboard here.
If you still need help or have any other questions, please email us at firstname.lastname@example.org or give us a call at (410) 252-5642.