Coach Registration FAQs
How does the registration process work – without getting into all the details?
1. Register your team(s) and make payment(s).
2. Invite players from your Dashboard for each team separately - these are your waivers.
3. After invites are all accepted - submit each team's complete roster separately.
That's all there is!
Which Division should I register my team?
We are striving for an equal level of competition while providing for a safe and fair environment for the players to compete in all age groups. We encourage all teams to push themselves to play against the highest level of competition possible - without jeopardizing the safety or experience of their players.
Here are some suggestions:
For most teams, refer to playing level in your spring league or prior tournaments to determine the most appropriate divisions for our tournaments. You may also call or email us directly and we can provide you with personalized guidance to help you through the process. We will try to accommodate any special scheduling requests possible, but please note that we will not cater schedules specifically to certain teams that might create any sort of competitive advantage or at the expense of other another team. The bottom line is that we want the players to have a fun, safe, and competitive experience. It's not always going to be perfect, but we will do our best to make this happen.
I want to pay by check - how do I do that?
If you plan to pay by check, you can choose the 'PAY BY CHECK' button during check-out. We will hold your registration for seven (7) calendar days while we wait to receive your check. If we do not receive your deposit check within those 7 days, you will risk losing your spot to another team that completes their payment ahead of you. Checks (aside from Brine Lax Splash*) should be made payable to 'Aloha Tournaments' and ALL should be mailed to:Aloha Tournaments P.O. Box 485 Timonium, MD 21094
*For Brine Lax Splash, please make checks out to 'CMRC'*
I have another coach or team administrator that handles waivers and rosters - can I assign that role to them?
Yes! You can assign another person as an Administrator for your team.
To invite an individual Coach or Admin for your team, you can send them a STAFF INVITE link. Once they accept their invite, they can invite your team's parents to register and complete the player waiver process. All you need to do is complete the following steps:
1. Log into your Aloha Tournaments registration dashboard here.
2. Under 'My Staff Assignments' select the team that you would like to add a staff person to and click the 'INVITE STAFF' button.
3. Enter the email address of the head coach/team parent/ or whomever will be responsible for inviting the players to register for their team.
4. Repeat the previous steps for each team and event that you would like to add an additional staff member.
If you have registered multiple teams for the same event or multiple events, you will need to repeat this process for each team.
What are the Step-by-Step Instructions for Coaches or Administrators to complete the registration process?
1. Invite your players/parents to join your team.
a) You have now registered as a coach for your team. For your team to be eligible to participate in this tournament, you must invite all your players/parents to join the roster and complete their online waivers.
b) To do this, please visit your Aloha Dashboard and under 'My Staff Assignments' click the 'INVITE PLAYERS' button for your team(s). (Be sure not to click 'INVITE STAFF')
c) To invite all the players at once, you can copy and paste an entire column of emails from a spreadsheet, but only submit one email per child. Otherwise, both parents will try to register the same child and it will mess up your roster.
d) If you have twins on your roster, you will need to re-send an invitation to the same parent again after they have registered their first child.
e) You can log back into your dashboard and keep track of how many parents have registered and also re-send the invitations if need be.
2. Submit your team roster.
a) Once all your players have registered, you will need to submit a complete roster to Aloha Tournaments as required by their insurance provider. This also allows Aloha Tournaments to verify player/roster eligibility at the event (if necessary).
b) To submit the final roster, please visit the specific tournament home page to download the roster template and fill out the waiver verification and roster upload form.
c) If you already have a roster created in your own format, you may submit that as long as it contains the following information for each player:
- First name, last name
- Jersey #
- Date of birth
- Graduation year
- Street address
- Phone #
I am trying to invite my players, but it won't let me.
If you have an outstanding balance on your account, it will not allow you to invite players. Please contact us if this is an error. If not, please make your required payment and then you will have access to invite your players.
Is there a waiver link or hard copy that I can send to my parents?
There is not a specific link - when you invite your players to join your team, the waiver is included in the invite for parents to complete. We have switched to a 100% online registration and no longer offer a paper waiver option.
How do I pay my outstanding balance?
You can log into your account and pay your invoice through your dashboard here.